Professional Office Moving Company
It’s far more complex and challenging to move your office or data center than to move your house. This is because during each point of the transfer mission critical information is at risk which opens the door to data breaches within your business. If an office transfer isn’t handled properly, it could have enormous implications for your company.
Make sure that you are using a licensed moving office business that complies with all federal and state records management laws. These organizations will help you move your office using safe procedures, and reduce data breach risks and liabilities. Even with the aid of those professional office movers, you still have to take steps to protect your sensitive data and your company before moving. You may want to check out 5 Star Movers LLC near Bronx for more.
Select a Project Manager Assigning a team member to oversee the whole transition is important during your transfer to the workplace. This experienced and knowledgeable person will help with the pre-planning process, work with the office mover and handle any possible relocation issues.
Eliminate Obsolete Equipment and Office Objects Eviting relocation to the new location of old technology, appliances, and office furniture you don’t use. Go through your office to find any unused networking equipment, computers, printers, phones, chairs, and copiers that may be lost or donated. Your office moving company may have a disposal service allowing you to remove and dispose of the objects.
Use a secure custody chain The sensitive company, client, vendor, and employee data also needs to be moved securely and smartly. A safe custody chain ensures that all paper documents and files in your office are transferred without the risk of breaching the records.
The industry-leading custody chain will be used by a skilled office moving company throughout the transition, while still making the transfer as efficient as possible. Such procedures include moving the documents with gondolas that are wrapped in plastic with safety seals, and allowing only one person the authority to break the seal.
Store Old Records Wisely Old records pose a high risk for data breaches, as companies rarely put as much focus on preserving obsolete or unwanted records. However, any record that contains information about the customer or the company puts the business at significant risk. Your best option is to work with a moving company, which also maintains a secure storage facility for documents. At the new location, you will save on moving costs and resources and in the end, you will reduce your risk of data breaches.
There is a big difference between using an established workplace moving company and a casual mover not specializing in business relocation. To protect your digital and paper files during the transition, you’ll want to employ a professional office mover with experience in data and records management.